SKC Insights

“See you on Zoom!” How many times have you heard that since 2020? From work to school to social gatherings, our lives have shifted online ­– and so have many PR events. Zoom interviews, online webinars, virtual press conferences and more have largely replaced in-person activities, and this trend shows no sign of slowing down.

At SKC, we believe the advantages of going virtual outweigh the challenges. We’ve organized several online events over the last year, and now we’re letting you in on our secrets!

Here are 8 tips for planning a successful virtual press event:

You've followed all the steps to become a thought leader. You've planned your media event down to the smallest detail. Now, all of your hard work has paid off, and it's your turn to take the spotlight. You might be thinking, I'm ready, now I just need to connect with my audience. Whether you're talking one-on-one with a reporter, hosting a webinar, or giving a keynote speech at an industry event, what can you do to boost your confidence and wow everyone listening?

Here are 5 tips for connecting with your audience:

1. Tailor Your Message

"One size fits all" is nice in theory, but it's not very realistic. Before you publish that PowerPoint, understand what your audience is looking for. What information are they expecting you to provide? What are they hungry to learn? Should you use industry jargon or avoid it altogether? Tailor your messages, your tone, even your delivery style to fit each audience. Taking time to customize your presentation can mean the difference between making a connection and getting a cold reception.

Press coverage of your event amplifies your message and reaches many more people than just event attendees. Media coverage also builds positive brand visibility, credibility, and leads to increased revenues. But with shrinking newsrooms and journalists flooded with press invites every week, how do you ensure your event gets on their to-do list?

Besides genuine uniqueness and proximity to venue, here are ways to sweeten the pot (as they say) with catchy news angles:

1. Hype Up Superlatives

Is your event the biggest, first, or fanciest around? Play up the uniqueness of your event and pitch it as a hard news angle. When a new indie bookstore opened in 2016, they knew they needed a media boost to make a grand opening in the age of Amazon. By billing themselves as North America's only romance-focused bookstore, The Ripped Bodice celebrated their launch with stories in L.A. Weekly, Huffington Post, and Hollywood Reporter.

It's summer! While some of us are dipping our toes into warm sand on a sunny beach, did you know that magazine editors are already thinking of gifts under a Christmas tree? While it feels like the holidays are coming sooner every year, companies know that an early start to marketing their products is crucial for holiday sales. The National Retail Federation reported that winter holiday sales topped almost $700 billion in 2017, and a good chunk of that money was spent on products recommended in holiday gift guides - targeted lists of top products curated by journalists.

For companies looking to sell toy robots, fun gadgets, and Barbie drones, inclusion in gift guides is likely some of the most valuable coverage you can get. Many major magazines, like Wired and Entrepreneur, are already mapping out their guides, with blogs and news websites following in their wake. You could wait until holiday carols are playing non-stop on the radio to pitch, (last-minute gift guides accept until the week before), but then you might miss out on some great opportunities.

To prepare for the 2018 winter holiday season, here are five tips for getting into holiday gift guides:

1. Sniff Out Who to Contact

Finding the exact editor in charge of holiday gift guides can be a bit tricky, as they change all the time. A few of the largest daily newspapers and many smaller blogs will have the same person reviewing products for gift guides, but for many editors, it’s a one-time job. Your PR partner and tools like Cision have updated databases and lists of potential contacts so when you're building out your media list be sure to reach out so you know that you're contacting the right person. Sending your pitch and product to an editor who no longer in charge means you could miss your shot as your pitch gets lost in the shuffle.

Lights...camera...action! The research is done; the presentation complete; the audience assembled; now it's your turn to take the spotlight. You might be thinking, I'm ready, now I just need to connect with the audience. Whether you're talking one-on-one with a reporter, hosting a webinar, or giving a keynote speech at an industry event, what can you do to boost your confidence and wow your audience?

Here are 5 tips for connecting with your audience:

1. Custom Fit like a Glove

"One size fits all" is nice in theory, but it's not very realistic. Before you print that PowerPoint, understand what your audience is looking for. What information are they expecting you to provide? What are they hungry to learn? Should you use industry jargon or avoid it altogether? Tailor your messages, your tone, even your delivery style to fit each audience. Taking time to customize your presentation can mean the difference between making a connection and getting a cold reception.

So, you've decided to hold a media event: a press conference to launch a new product or service that will change the industry (or the world), celebrate a company milestone, merger, or a bi-centennial. Before you send out invitations to guests, especially your media guests, review your checklist and make sure not to miss these five steps. As a host, it is up to you to intrigue reporters to gain their attendance and potential media coverage.

Here are 5 steps to planning a media event:

1. Have a News Hook

You might have organized a well-planned event: you might be disclosing company news, or launching a new product, or providing breakthrough sessions at your conference. Believe it or not, these might not be enough to tempt busy reporters to come to your event. You'll need solid, relevant and timely news hooks. How will your company news or product shake up the industry? What value can you bring outside of what the media can read from your press release? Can your news resonate beyond the conference room and event hall? Be sure to highlight trends, unique aspects of your product or service and demonstrate how your news will transform and elevate these trends. Where there's a news hook - there's a story.